Minutes of AGM - 24 March 2016

MINUTES OF PRC 2016 AGM

Thursday 24th March 2016 at Malton Cricket Club

Present:

29 Members including:

President:Syd Youngson

Chair: Sue Slack

Sec: Karen Farmer-Scott

Coach: Dave Owuor

Web Manager: Peter Clisby

Media: Kim England 

President and Map tsar: Syd Youngson and side kick Dean Wise

Apologies:  Steve Hampshire, Terry Green, Andy Blades (Kit Supplier), Sadie (committee member without portfolio), Nicola Wise (Treasurer), Russ, Lynn Humpleby (media), Peter Winter

Chair welcomed all

Minutes  of AGM 2015 verified by Dean Wise and 2nd by Ian Farrow

Treasurer’s Report:

Presentation of audited accounts (given by Dean Wise) in Nicola’s absence. The Balance is £1286.48 for the year 2015/16

Funding has been used to buy new training equipment and replenish/upgrade First Aid kits and a Go Pro type camera

Paul Tate-Smith proposed Accounts to be true and fair, Syd 2nd 

It was proposed by all that some flowers be bought for Lorraine for thanks for her work as auditor

First Aid Course :

This has been organised for Saturday 30th April 2016 (places now limited so please contact Chair if interested).

 £350.00 required up front for four hour course for 12  people (to include some off road first aid information) and refund of £275.00 on completion of monitoring form.

Training:

Thursday night training - Dave Owuor looking forward to carrying out rural training in the summer

Tuesday night training – Still on. Leaders are Paul Tate-Smith, Sally Brown and Andy.  Paul suggested they have a First Aid bag for Tuesday nights. It was generally agreed that Tuesday night training would still be open to all as this might encourage new members to join the club.

Website:

This is ongoing, but proving slow progress to tidy up site as there is so much on it. Sue S and Peter C to continue to meet to work on tidying up the website. Members list has been updated and some of the introductory pages have been worked on.

Membership forms need to be updated next.

Sue S would like a Guardians of equipment to be built onto website, so can trace who has what and where

It was mentioned that Facebook be attached to our website. Ian Farrer has already been working on this. The idea being that the website is more static and the facebook page more immediate. However it needs to be accessible to all (and only) PRC members. Concerns were raised as to how private this would be… Peter and Ian Farrow to liaise.

Esk Valley Fell Race support – Lynn H has offered to go to their next meeting to see how PRC can help out further. 

Saltergate Gallows – Kim is organising. (As long as the organiser is a member of the Fell Running Association, we are covered by insurance).

For clarification of PRC insurance, the EA covers road running only and the ARC covers both on and off road running.

Castle Howard Race – Posters dispatched. Organised by Dean and Syd

Dalby Park Run : - This is up and running and doing well. 

 £2/car entry into forest if you show barcode….however if you are a volunteer it is free

Dean was Race Director this week 

Club Championships:  This is an internal event and is covered by the ARC Insurance.

Kim E and NicK C are looking into maybe changing the start time to a later time so more people are able to participate…

Cleveland Way Relay:  Anyone can organise this event which is usually held around the middle of June.  Fourteen people required to make this event work.

Suggested a blog to go out in the quest for an organiser.

Summer Runs : If any member knows of a run they would like to do please discuss with Syd Y asap.

York Road League:  meet at Syd’s in Norton for lift sharing

Kit: This is obtained by going on our web page or asking Andy Blades.

Presentations:  Looking into been held at Appleton-le-moors village hall.

Lynn  H has some presentations in pipeline…Philly made a suggestion – Eddy Izzard !!!!

Christmas Party: Russ G and Kate Y thanked for organising a fab 2015 Christmas party .

Volunteers required to organise this year’s party – please contact Chair Sue S

SUBS ARE DUE  1st APRIL:  £35.O0 Full membership (includes York Road League and EA discount card)

                                               £23.00 Club membership (No EA discount card)

                                               £10.00 Social member

Please hand membership forms/money to Karen Farmer-Scott or Nicola Wise

AOB: 

Sue was thanked for all her hard work.

Nick C wanted to clarify that (on our Web page) if you Blog – this is public viewing

And anything put on the Forum  - is open to club members only

Sue S  and Peter C to look into this

Mike Hetherton is happy to sponsor new plinth for over 50 Trophy

Meeting closed at 9.40pm